{"id":562,"date":"2024-02-06T14:41:46","date_gmt":"2024-02-06T19:41:46","guid":{"rendered":"https:\/\/flowercityworkcamp.org\/?page_id=562"},"modified":"2024-02-06T15:35:09","modified_gmt":"2024-02-06T20:35:09","slug":"purchasing","status":"publish","type":"page","link":"https:\/\/flowercityworkcamp.org\/purchasing\/","title":{"rendered":"PURCHASING"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<\/p>\n<h3>PURCHASING<\/h3>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]This page is an internal guide for all FCWC volunteers on how to purchase on behalf of FCWC.<\/p>\n<p>As a reminder, FCWC is under the financial umbrella of Flower City Outreach (FCO), and all financial instruments are in the name of FCO.\u00a0 Below are a list of ways to purchase for FCWC in order of preference:<\/p>\n<h4>Sales Tax Exemption<\/h4>\n<p>FCO is federally tax exempt and all purchases are also New York State Sales Tax Exempt. In order for a retailer to honor our NYS Tax Exempt status, this form must be provided prior to your first purchase:<\/p>\n<p><a href=\"https:\/\/flowercityworkcamp.org\/wp-content\/uploads\/2024\/02\/FCO-NYS-ST-119.1.pdf\"><strong>FCO Form ST-119.1 Exempt Purchase Certification<\/strong><\/a><\/p>\n<p><em>NOTE: It is illegal to use FCO\u2019s Sales Tax Exemption for personal purchases.<\/em><\/p>\n<p>&nbsp;<\/p>\n<p>FCO is pre-registered for sales tax exempt purchases at the following retailers:<\/p>\n<ul>\n<li><strong>The Home Depot<\/strong>\u00a0\u2013 Reference #1603787189 or use phone number 585.662.9032<br \/>\n<strong>Home Depot Pro<\/strong>\u00a0\u2013 Check out at the Pro Desk and reference #5852102385 for special pricing on all items.<\/li>\n<li><strong>Lowes<\/strong>\u00a0\u2013 Reference phone number 585.662.9032.<\/li>\n<li><strong>Target<\/strong>\u00a0\u2013 Reference phone number 585.662.9032.<\/li>\n<li><strong>Walmart<\/strong>\u00a0\u2013 Reference #3171887; to purchase tax free at Walmart.com, send requests to ryan@flowercityworkcamp.org to purchase on your behalf.<\/li>\n<li><strong>Sherwin-Williams<\/strong>\u00a0\u2013 Reference #476997 for tax exempt and you can charge on the House Account (Account #2950-0654-8).<\/li>\n<li><strong>Amazon<\/strong> \u2013 FCO maintains a tax exempt business account with Amazon Prime.\u00a0 Simply email <a href=\"mailto:ryan@flowercityworkcamp.org\">Ryan T. Smith<\/a>\u00a0with links or a wish list of what you want purchased, and the address you would like it shipped to, and the items should be delivered to you within 2-3 days.<\/li>\n<li><strong>Harbor Freight Tools<\/strong>\u00a0\u2013 Reference #263270.<\/li>\n<li><strong>Staples<\/strong>\u00a0\u2013 Reference #3913574640 or use phone number 585.662.9032.<\/li>\n<li><strong>Office Depot\/Max<\/strong>\u00a0\u2013 Reference #04091214 or use phone number 585.662.9032.<\/li>\n<li><strong>UPS Store (Fairport)<\/strong>\u00a0\u2013 Reference Flower City Outreach or look up under \u201cRyan Smith\u201d.<\/li>\n<li><strong>Hobby Lobby<\/strong>\u00a0\u2013 Reference #HL2212850.<\/li>\n<li><strong>Ollie\u2019s Bargain Outlet<\/strong>\u00a0\u2013 Reference #15216984.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4>What to Purchase With:<\/h4>\n<p>1.\u00a0<u>FCO ESL Credit Card<\/u> \u2013 purchasing cards are held by Mike McOrmond, Jill Carter and Ken Moore.\u00a0 Contact your team lead to coordinate payment of an expense you are going to incur.\u00a0 See contact information <a href=\"https:\/\/flowercityworkcamp.org\/leadership\/\">here<\/a>.<\/p>\n<p>2.\u00a0<u>FCO ESL Debit Card<\/u>\u00a0\u2013\u00a0<a href=\"mailto:ryan@flowercityworkcamp.org\">Ryan T. Smith<\/a> can make payments on your arranged purchase with a bank issued debit card.\u00a0 This card cannot be lent to other purchasers, however.\u00a0 Once you arrange for a purchase, Ryan can call and provide payment information over the phone.<\/p>\n<p>3.\u00a0<u>FCO Check<\/u>\u00a0\u2013\u00a0<a href=\"mailto:mike@flowercityworkcamp.org\">Mike McOrmond<\/a> can write checks to pay retailers or vendors for large purchases.\u00a0 Submit invoices or expense information so that proper payment can be made.<\/p>\n<p>4.\u00a0<u>Reimbursement<\/u>\u00a0\u2013 If you are unable to coordinate for payment as outlined above, you may submit a receipt for reimbursement.\u00a0 According to the State, purchases made personally that are later reimbursed are not eligible for sales tax exemption.\u00a0 The individual purchaser is responsible to abide by this rule.<\/p>\n<p>Outside of Work Camp, mail receipts for reimbursement to:<\/p>\n<p><strong>Flower City Work Camp<\/strong><br \/>\n<strong>1890 Harris Road<\/strong><br \/>\n<strong>Penfield, NY 14526<\/strong><\/p>\n<p>During Work Camp, volunteers can place their receipts for reimbursement in the marked box at the Home Base desk and checks will be written nightly and left in the same box for pickup the next morning. \u00a0Receipts should have clearly marked who is to be reimbursed and what the charge was for (Worksite, Sidewalk Club, Kitchen, etc.). \u00a0In the event a check isn\u2019t picked up it will be mailed at the conclusion of Work Camp.[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text] PURCHASING [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]This page is an internal guide for all FCWC volunteers on how to purchase on behalf of FCWC. As a reminder, FCWC is under the financial umbrella of Flower City Outreach (FCO), and all financial instruments are in the name of FCO.\u00a0 Below are a list of ways to purchase for FCWC in [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/pages\/562"}],"collection":[{"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/comments?post=562"}],"version-history":[{"count":5,"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/pages\/562\/revisions"}],"predecessor-version":[{"id":568,"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/pages\/562\/revisions\/568"}],"wp:attachment":[{"href":"https:\/\/flowercityworkcamp.org\/wp-json\/wp\/v2\/media?parent=562"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}